Location – Northampton (although travel to other offices may be required)

Contract Type – Permanent – Full Time (37 hours)

Salary Range – £24,515 – £28,183 DOE

MAIN ACCOUNTABILITIES:

1. Office Support 

• Provide a high quality support service to lawyers.
• Assist in the delivery and development of the service, using IT systems to produce correspondence, forms, court documents, maps and plans, and other documentation as required.
• Produce accurate, comprehensive and up-to-date legal documentation and court bundles to tight deadlines for use in court hearings and/or other legal processes.
• Deliver an efficient and client focused service, by processing and responding to incoming communication (post, telephone, and email), taking messages, copying and distributing information as necessary.
• Actively assist with progression of legal casework through administrative tasks, by monitoring files, creating reminders and initiating documentation as directed by fee-earners.
• Manage any problems/situations which may arise, seeking assistance from colleagues when necessary.
• Ensure an accurate, confidential and effective service by maintaining up-to-date filing systems (electronic), and security of information in accordance with the policies and procedures and relevant legislation.
• Ensure accurate input of data particularly in the task of client/matter opening and archiving and indexing of deeds and documents, ensuring that all records are kept up-to-date.
• Actively contribute to and participate in the firm’s retention of the Lexcel quality standard of legal practice management.
• Prepare documents for and maintain the shareholder Council’s Sealing Register.

2. Team Support 

• Co-ordinate diary management to ensure meetings are properly arranged and information recorded and distributed.
• Take and produce minutes of meetings when required.
• Contribute to the development of the service.
• Participate in team/service meetings.
• To buddy, train and support colleagues.
• Provide assistance and support to colleagues in relation to IT and other electronic equipment.
• Maintain and administer the Case Management System and associated databases as required.
• Work with colleagues to monitor work received and allocate appropriately.

3. Role Specific

• Ensure understanding of core business of Pathfinder Legal Services Limited
• Develop a sound knowledge of legal practice and terminology
• Recognise the need to work flexibly at all times and not be constrained by individual team member roles.
• Undertake other tasks and responsibilities as required to assist the delivery of services.
• Support the Principal Legal Assistant in other appropriate tasks as instructed.

We are looking for enthusiastic individuals with initiative, a proactive approach to problem solving and a real commitment to the job. In return for this we can offer you an excellent benefits package alongside a flexible, modern working environment equipped with the technology needed to enable you to balance the pressures of a busy role.

Pathfinder Legal Benefits

• Local Government Pensions Scheme – considered to be one of the best employer contribution rates.
• Flexible working arrangements – we offer flexible hours and hybrid working which allows for remote working but we also require regular office attendance with the aim to give everyone a balanced work/life ratio.
• Family Friendly policies including excellent Maternity, Paternity and Adoption entitlements.
• An exceptional Employee Assistance Program which helps supports employees with workplace changes as well as other work, family and personal issues.
• A generous minimum annual leave entitlement of 24 days, rising on 5 and 10 years service, plus public holidays. With the option to purchase more annual leave.

For a copy of the Full Job Description. please click here.

To apply for this position please send your CV and a covering letter explaining how you meet the Person Specification to recruitment@pathfinderlegal.co.uk.

Closing date for applications:  31st January 2025 at 12:00pm

Interviews for this role will take place as applications are processed.

Number of vacancies for the role: 1

For a copy of the full Job Description and Person Specification and details of our other vacancies, please visit our website www.pathfinderlegal.co.uk/careers.

PLEASE NOTE: we will only accept applications where a supporting covering letter showing how you meet the person specification and a CV is submitted.

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